For event organisers



Financial planning
Although you may be only planning and holding a small event it can be surprising how much money can be needed for services and entertainment well before the event is due to take place. With events that have been running for several years this is not so much of a problem, as funds are often kept aside from the money raised at last year's event to cover the initial expenses for next year's event. However if you're holding an event for the first time you will not have the benefit of previous funds to draw upon and will have to carefully consider how particular services will be paid for, and who is going to put up the initial funds. Plus you need to feel confident that you will recover these expenses from fees and fund raising at your event.
Although not absolutely essential it can be extremely useful to have a member on your committee who is good with figures and has some business skills or experience. For most good events to succeed year after year they need to be treated like a small business.
So what type of things are you likely to need to pay out for before the event? Firstly if you're planning to advertise your event, guaranteed you'll have to pay for any printing and advertising costs well before the event. Secondly rental for the venue or facility where you intend to hold the event. Thirdly specialists services such as insurance cover and if needed portable toilets, temporary lighting, marquee or stage hire, professional attractions and entertainments.  

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Planning intro
Planning for a successful event.
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Plan early
Start planning as early as possible.
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Your event aims
Establish what your event is to achieve.
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Event type
Fete, fun day or themed event?
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Delegate tasks
Set up a committee and delegate tasks.
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When and where
Time and place to hold your event.
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Financial planning
New events can need initial funding.
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On the day
Last minute tips.
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Making that extra £1! (without annoying your event goers)
The pennies and pounds soon add up and from a fundraisers point of view the more money that is squeezed out of visitors to the event the better. However, over aggressive fundraising can ruin an event and for future years events, visitors remember being constantly harassed by collectors on a mission to empty pockets of change. Generally speaking people don't mind giving to fund raising collections providing that money is collected in a fun, non aggressive way and to an identifiable good cause.

A few ideas on how to make that little bit extra money.
1. Collect loose change in buckets.
2. Get visitors to empty their pockets as they leave your event.
3. Stop all proceedings until you hit your midway collection target.
4. Produce a souvenir programme (funded by advertising).
5. Hold raffles, draws and auctions.
6. Auction off all unclaimed prizes.

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