Have you been given the task of organising and planning a summer event? Take a look at our event planner for useful ideas, tips and advice to help you plan your summer fete, county show or school fun day in four easy steps.

SUMMER EVENTS - FETES - FUNDAYS - FESTIVALS

STEP1. PLANNING

Your event aims
Part of the planning process is to firmly establish what your summer event is setting out to achieve, goals and aims. You may be holding an event to help raise money for repairs to a community building, funds for a local charity, better facilities or equipment for your school, you could be holding your event as a profitable business venture, or you may simply be looking to improve upon last year's event, perhaps to make it bigger and better than it previously was.

Whatever the reasons for holding your event you will need to set out and plan your target figure that you're hoping to raise, where you expect to raise your target funds or profits from and importantly what expenses will have to be taken out of any funds raised to cover outside services provided by perhaps an entertainer or marquee hire.

Set a realistic target figure to raise, allowing for weather conditions and expected turnout, let's say £500. Now work out where that money is going to come from. Will you be charging visitors at the gate to attend the event? If so will this deter visitors from coming to your event if the fee is set to high. Try to establish a fee that is suitable for the audience you are trying to attract. Stalls and attractions are good ways of raising money particularly if committee members operate them for no charge and when items to be sold are donated for free (perhaps from schoolchildren).

KEY POINTS

CHECK LIST

Planning intro
Planning for a successful event.
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Plan early
Start planning as early as possible.
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Your event aims
Establish what your event is to achieve.
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Event type
Fete, fun day or themed event?
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Delegate tasks
Set up a committee and delegate tasks.
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When and where
Time and place to hold your event.
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Financial planning
New events can need initial funding.
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On the day
Last minute tips.
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PLANNER AREAS

Area planner steps

DIRECTORY AREAS

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