For event organisers



Plan your summer fete or show early
Planning any event means getting organised and not leaving all your arrangements and bookings to the last minute. So often many event organisers leave it to the last couple of weeks before their event to try to notify authorities and to find attractions and services. To organise a successful event this is far too late, so start planning as early as possible, give yourself as much time as you can, you'll be surprised at how fast the weeks go by when you've got a lot to organise. Ideally start your initial planning about five to six months before your intended event date to avoid last minute panics, disappointments and turning into a disaster.

Although you may feel that you can organise your event and everything within a couple of weeks, local authorities and businesses need to be informed well in advance. Early planning will give you plenty of time to carry out the important following tasks and obtain specialist advice and information where necessary.

Notify statutory authorities (i.e., local authority entertainment department, police, fire and ambulance services) of your proposed event.
Book or hire the venue where the event is to be held.
Risk assess your event and event venue.
Arrange public liability insurance cover.
Book caterers, amusements, entertainers, attractions, activities and services etc.
Advertise and promote your event to the public.
It will also allow time for voluntary organisations (i.e. first aid societies, etc) to make their arrangements, especially if they are needed to attend the event.




Planning intro
Planning for a successful event.
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Plan early
Start planning as early as possible.
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Your event aims
Establish what your event is to achieve.
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Event type
Fete, fun day or themed event?
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Delegate tasks
Set up a committee and delegate tasks.
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When and where
Time and place to hold your event.
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Financial planning
New events can need initial funding.
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On the day
Last minute tips.
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