For event organisers



Plan your Halloween and fireworks party early
Once the late summer holidays are over its surprising how quickly the autumn approaches, so start planning your event as early as possible. Give yourself as much time as you can, you'll be surprised at how fast the weeks go by when you've got a lot to organise. If you are planning a larger firework display or event you ideally need to start your initial planning about six months before to avoid last minute panics and disappointments. Three months is more realistic for smaller community events and should be enough time to organise event activities.

This should give you plenty of time to carry out the important following tasks and obtain specialist advice and information where necessary, particularly if you're organising a bonfire night event or firework display.

Notify statutory authorities (i.e. local authority entertainment department, police, fire and ambulance services) of your proposed event.
Apply for an entertainment license (if applicable)
Book the venue or site where the event is to be held.
Risk assess your event and event venue or site.
Arrange public liability insurance cover.
Book firework displays, caterers, amusements, entertainers, attractions, activities and services etc.
Advertise and promote your event to the public.
It will also allow time for voluntary organisations (i.e. first aid societies, etc) to make their arrangements, especially if they are needed to attend the event.




Planning intro
Planning and research is the key to organising a successful event.
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Plan early
Start planning as early as possible.
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Your event aims
Establish what your event is setting out to achieve.
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Event ideas
Firework display, Halloween parties.
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Delegate tasks
Set up a committee and delegate tasks.
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When and where
Time and place to hold your event.
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Financial planning
New events can need initial funding.
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