For event organisers



Risk assessment continued
Below are a few examples of the possible risks and hazards that you may be able to identify from studying your event site plan. Remember many autumn events are held in the dark which will greatly increase any risk.
Access to your event. Possible risks could include narrow country lanes making it difficult for pedestrians, vehicles and emergency services to access the event, resulting in a high possibility that a pedestrian may be hit by a vehicle if they have to share the same access.
Your event site. The risks and hazards you are looking for range from animal faeces from farm stock, possible risk of bacterial infection particularly for young children. Nearby water risks from ponds, rivers and streams. Uneven ground and very steep slopes, a possible risk for elderly folk. Power cables overhead and on the ground, possible risk of electrocution.
Equipment. Pour positioning of any hired equipment, preventing easy access for emergency services,  exposed cabling leading to possible risk of tripping, inadequate restricted area notices, in areas such as catering facilities, gas and generators etc.      
Entertainment and amusements. Displays involving fireworks, flames and special effects will need to be risk assessed for potential hazards. Display operators should provide you with a safety certificate, a written risk assessment and insurance cover certificate. 

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Important step  
Regulations are in place to protect the general public from all types of risks and hazards.
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Risk assessment
All events large or small, indoors or outside must be risk assessed.
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Food safety
Providing catering? How to comply with current hygiene regulations.
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Insurance cover
All events, whether large or small will require public liability insurance.
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Local councils
Local councils  provide a wide variety of useful information, advice and services.
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Who will operate the firework display?
Certain types of firework should only be used by professional firework display operators and can be lethal in untrained hands. Make sure your firework display operator is clear on who does what in the event of an emergency.
Is your site suitable for a firework display?

Is your site suitable and large enough for your firework display and bonfire if you are having one. Is there enough space for the fireworks to land well away from spectators and neighbouring roads and property? Check the site in daylight for overhead power lines and other obstructions such as large trees.
What effect will the weather have?
Wind strength and direction can effect your firework display. Plan what would happen if the wind direction changed and mark out specific areas for spectators, firing the fireworks with a safety zone, as well as an area where the fireworks are predicted to fall.
Have you provided easy access in and out of the site?
Remember it will be dark so where possible keep pedestrian and vehicle routes separate. Clearly mark and light exit routes and make sure emergency services and vehicles have easy access.
Have you provided enough site stewards?
Make sure you have enough helpers, delegate tasks, appoint responsibilities  and clearly educate them on what they are to do on the night and what they should do in the event of an emergency.
Have you made plans if things go wrong?
Provide a central command post where you can be easily found and where you can coordinate helpers and call emergency services plus a well lit, first aid post with easy access emergency services. Notify services and nearby airports of your event before hand and provide them with directions.  Read more

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