For event organisers



Risk assessment continued
After studying your plan you should have been able to identify where possible risk and hazards could occur. Now you need to write out how those risks could be avoided through either moving something or putting controls and plans in place should a problem arise. We have provided you with a couple of examples below to help you with.
Example 1
Description of hazard or risk
Deep stream running along edge of field with a steep grass slope running into it.
Type of risk or hazard
High risk of somebody slipping and falling in, resulting in injury or possible drowning in the dark.
Action to be taken to reduce the risk
Secure security fence to be erected along stream boundary or stewards to patrol boundary to deter people from the area. First aid staff to be informed of water hazard and to have resuscitation training.
Example 2
Description of hazard or risk
Vehicles and public have to use the same access point to enter the event site in the dark.
Type of risk or hazard
High possible risk of serious accident to the public.
Action to be taken to reduce the risk
Provide lighting in the area, have stewards patrolling, organising and restricting vehicle movement in and out before and after the event has finished.

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Important step  
Regulations are in place to protect the general public from all types of risks and hazards.
Find out more

Risk assessment
All events large or small, indoors or outside must be risk assessed.
Find out more

Food safety
Providing catering? How to comply with current hygiene regulations.
Find out more

Insurance cover
All events, whether large or small will require public liability insurance.
Find out more

Local councils
Local councils  provide a wide variety of useful information, advice and services.
Find out more


Things to check and do on the day of the display
Do wear suitable low flammable material (wool) clothing and footwear.
2. Have a meeting with all helpers and remind them of their duties, your procedures in the event of an emergency and how to deal with any burns.
3. Check the site for any new unseen obstructions, overnight vandalism, knocked down signs, site condition (wetness or increase mud) plus the weather forecast, conditions and wind direction.

4. Place filled water or sand buckets, fire equipment in strategic places around the event and inform helpers of their location.

5. Don't let anyone into the area where the fireworks will fall other than the display operators team or into the firing area and safety area around it.
6. Don't allow spectators to bring their own fireworks onto the site
7. Check the structure of your bonfire is sound and does not have small children or animals inside it before lighting it.
8. Do not use petrol or paraffin to light the fire and have only one person responsible for lighting the fire.

9. Keep well clear of fireworks that have failed to go off.
10. Don't leave the site unattended until everyone has gone home.

The morning after:
Carefully check and clear the site and dispose of fireworks safely and rubbish safely. They should never be thrown onto a fire or burnt in a confined space.

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