Have you been given the task of organising and planning a summer event? Take a look at
our event planner for useful ideas, tips and advice to help
you plan your summer fete, county show or school fun day
in four easy steps.
SUMMER EVENTS - FETES - FUNDAYS - FESTIVALS
STEP1. PLANNING
The big day has arrived continued Get that site map out. As traders, amusements and attractions arrive, place
them according to your site map, if you have time before the event day, mark out
the site by pegging out areas or use removable white paint to number and mark
out pitches A word of advice, if you need to move a particular stall, perhaps
because it is bigger than you thought, do so before they have set up for the
day. Once positioned and time spent setting up many traders and attractions will
be reluctant to move. Make sure everything is in place before any visitors
arrive and admitted plus all emergency services have clear access to any part of
your event site.
Keep notes As the day unfolds, keep notes of any problems, things that might or have
gone wrong, new ideas for next year and comments from traders and visitors.
These can be used to help you make improvements to next years event. A good idea
is to use a dictaphone that can be played back and listened to after the event
plus they are easier to carry around than paper and pencil.
Finally Delegate tasks as much a possible. Stay close to your central control area
at all times. Stay relaxed and calm, even when things are not going perfectly.
But most importantly have a great, fun, safe day and raise lots of money for
whatever cause you are supporting.
Keep your visitors and their pets cool and watered
If you're holding an event over the hopefully very hot summer months you may
need to provide a few extra facilities and services for your visitors. Many
people take their dogs along to events especially if they are animal related, so
try to make arrangements that your parking attendants to keep an eye open for
dogs which may be left in cars and if possible provide a drinking area for them.
Not everybody likes to be in the heat all day long, so if a
shady area is available, set it aside with seating for people to escape the sun.
Organise to, or with your caterer, to provide extra supplies of cold bottled
drinking water and if appropriate hire small drinking water tankers.
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